Privacy Policy

1. Introduction

Toolspend ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI expense tracking and management platform.

By using Toolspend, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We may collect the following personal information:

  • Name and email address when you create an account
  • Payment information (processed securely through third-party providers)
  • Profile information and preferences
  • Communication records when you contact our support team

2.2 API Usage Data

To provide our services, we collect:

  • API keys and connection data for AI services (OpenAI, Google AI, Azure, etc.)
  • Usage statistics and token consumption data
  • Cost and billing information from connected services
  • Service performance and error logs

2.3 Technical Information

We automatically collect:

  • IP address and device information
  • Browser type and version
  • Usage patterns and interaction data
  • Cookies and similar tracking technologies

3. How We Use Your Information

We use the collected information for:

  • Providing and maintaining our AI expense tracking services
  • Processing payments and managing subscriptions
  • Analyzing usage patterns to improve our platform
  • Sending important service updates and notifications
  • Providing customer support and responding to inquiries
  • Detecting and preventing fraud or abuse
  • Complying with legal obligations

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

  • Service Providers: With trusted third-party services that help us operate our platform (payment processors, hosting providers, analytics services)
  • Legal Requirements: When required by law or to protect our rights and safety
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Consent: With your explicit consent for specific purposes

5. Data Security

We implement appropriate security measures to protect your information:

  • Encryption of data in transit and at rest
  • Secure API key storage and management
  • Regular security audits and updates
  • Access controls and authentication measures
  • Employee training on data protection

6. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request access to your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your personal data
  • Portability: Request a copy of your data in a portable format
  • Opt-out: Unsubscribe from marketing communications

To exercise these rights, please contact us at support@Toolspend.com

7. Data Retention

We retain your information for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Improve our services

You may request deletion of your account and associated data at any time.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

9. Children's Privacy

Toolspend is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Sending email notifications to registered users
  • Displaying prominent notices on our platform

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: